Fuel Testing Management. Simplified.
Everything you need to manage sites, schedule tests, and analyze results across your entire fuel storage network.
Document Processing
Company Support
First Design
Scheduling & Compliance
Never Miss a Test Again
Automated scheduling and compliance tracking ensure your fuel testing programme stays on track and meets all regulatory requirements.
Visual Calendar
See your entire testing schedule at a glance with an intuitive, colour-coded calendar interface that highlights upcoming and overdue tests.
Recurring Schedules
Set up automated recurring test schedules based on frequency requirements. The system automatically creates new schedule entries and sends reminders.
Overdue Alerts
Receive email notifications when tests are coming due or overdue. Configurable alert thresholds ensure nothing falls through the cracks.
Calendar Integration
Sync your testing schedule with Google Calendar, Outlook, or any iCal-compatible calendar app for seamless team coordination.
Site & Tank Management
Your Entire Network in One Place
Centralised management of all sites, tanks, and assets with detailed tracking, certificate management, and contractor assignment.
Site Registry
Maintain a complete registry of all fuel storage sites with addresses, GPS coordinates, photos, and custom metadata. Filter and search across your entire network.
Tank Tracking
Track individual tanks with detailed specifications including volume, vessel type, safe fill level, position, and unique identifiers. Attach photos and certificates to each tank.
Certificate Management
Store and track expiry dates for all certificates, permits, and compliance documents. Receive alerts before certificates expire and maintain full audit history.
Contractor Assignment
Assign contractors to specific sites and organise them into teams. Control visibility and access permissions for each contractor or team.
Test Results & Analytics
From PDF to Insight in Seconds
AI-powered document processing eliminates manual data entry. Turn test reports into actionable insights with advanced analytics and trend tracking.
AI Document Processing
Upload PDF test reports and let AI extract all relevant data automatically. No more manual data entry—results are parsed, categorised, and validated in seconds.
Result Categorisation
Automatically categorise results by test type, category, and grade. Configurable category hierarchies support any testing methodology or standard.
Historical Trends
Visualise test result trends over time with interactive charts and graphs. Identify patterns, anomalies, and compliance issues before they become problems.
PDF Generation
Generate professional, branded PDF reports on demand. Include charts, tables, and custom branding for client-ready deliverables in seconds.
Approval Workflow
Route test results through multi-stage approval workflows. Track who approved what and when, with full audit trails for compliance reporting.
Multi-Company & Lab Management
Built for Labs and Enterprise
Purpose-built for laboratories managing multiple client companies and enterprises managing multiple divisions or subsidiaries.
Multi-Tenant Architecture
Manage multiple companies from a single account. Each company has isolated data, separate billing, and independent user management while you maintain centralised oversight.
Lab Admin Mode
Specialised features for laboratories: consolidated billing, volume discounts, and streamlined client company management from a single dashboard.
Company Branding
Each company can display their own logo in the header. Maintain clear company identity throughout the user experience.
Role-Based Access
Granular permissions from Super Admin to Contractor. Control exactly what each user can see and do, with company-level and site-level restrictions.
Mobile & Field Ready
Works Where You Work
Fully responsive mobile experience designed for field technicians and lab staff. Access everything from your phone or tablet.
Responsive Design
Touch-optimised interface works perfectly on phones, tablets, and desktops. No separate mobile app required—everything works in your browser.
Field Photo Upload
Capture and upload photos directly from mobile devices. Attach images to sites, tanks, test results, or certificates with drag-and-drop simplicity.
Leave Spreadsheets Behind
See how BioPortal compares to traditional manual processes
Before: Spreadsheets & Email
- Manual data entry from PDF reports
- Lost test results and certificate files
- No centralised schedule tracking
- Email chains for result approvals
- Multiple Excel files across teams
- No mobile access for field technicians
After: BioPortal
- AI extracts data from PDFs in seconds
- Centralised document storage with search
- Visual calendar with automated reminders
- Built-in approval workflows and notifications
- Single source of truth for all stakeholders
- Mobile-optimised for field and lab use
Security & Compliance
Enterprise-Grade Security
Your data is protected with the same infrastructure that powers Google and Fortune 500 companies.
End-to-End Encryption
All data encrypted in transit (TLS 1.3) and at rest (AES-256). Your sensitive testing data is protected with enterprise-grade encryption.
Role-Based Access Control
Granular permissions system ensures users only see what they need. Multi-level hierarchy from Super Admin to read-only Contractor roles.
Secure Cloud Infrastructure
Built on Google Cloud Platform with Firebase. Enterprise-grade infrastructure with automatic scaling and high availability.
Audit Logs
Complete audit trail of all user actions. Track who viewed, modified, or deleted any data with timestamped logs for compliance reporting.
Google Authentication
Secure sign-in with Google OAuth. Users can authenticate with their existing Google accounts for seamless, secure access.
Regular Backups
Automated daily backups with point-in-time recovery. Your data is replicated across multiple geographic regions for disaster recovery.
Ready to Modernise Your Testing Programme?
Start managing your fuel testing operations more efficiently with BioPortal. Start your 14-day free trial today—no credit card required.
Have questions? Talk to our team or explore our pricing plans.